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This position provides essential administrative support for all functions and day-to-day operations in one of UCLA's three Early Care and Education Centers. The Center Administrative Assistant will provide administrative support to the child care center and central administration, assist in calendaring, perform special assignments and serve as the focal point for communications; answering phones and screening/redirecting inquiries as appropriate. Additional duties include, but are not limited to, preparing necessary files, preparing and disseminating correspondence and documentation, and implementing office procedures. Responsible for ordering supplies, processing reimbursements and other routine accounting transactions for staff and the central administration utilizing on-line financial systems and assist the department in complying with federal, state, local and private agency regulations and policies, as well as University policies. Will provide support in the enrollment process by qualifying families for tuition assistance and maintain all enrollment records. The Center Administrative Assistant is expected to use mature judgement, informed decision making, concern for details and timeliness, as well as appropriate discretion to deal with complex, confidential, and sensitive issues.Percentage of Time:
1.00
Shift Start:
variable
Shift End:
variable
Qualifications for Position
12
Records
Qualifications
Required/Preferred
Oral communication skills to communicate in English clearly and accurately with the public
Required
Writing and reading skills to compose and comprehend correspondences, memorandas, reports, and forms
Required
Ability to type with speed and accuracy
Required
Knowledge of computers and PC compatible software applications including Word, Excel, Access, email/calendar software, on-line financial systems, and the internet
Required
Knowledge of policies and procedures for the California Department of Education, Department of Social Services, and all other agencies, including the University's policies and procedures
Required
Ability to act quickly and appropriately in hazardous situations to prevent accidents
Required
Physical ability to lift and carry children and objects when necessary (frequent lifting up to 40 pounds)
Required
Basic knowledge of office equipment; copiers, printers, fax, etc.
Required
Ability to perform duties independently and accurately
Required
Ability to perform duties in a professional manner and maintain confidentiality
Required
Interpersonal skills to establish and maintain cooperative working relationships with co-workers and supervisors, and to deal effectively with children, parents, students and the general public
Required
Able to occasionally bend and stand when filing or organizing supplies
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
09-05-2023
External Posting Date:
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