$ads={1}
Agency : Department of Natural Resources
Closing Date/Time: 08/02/2023
Salary: $3,684.00 to $5,072.00 per month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 12-07-29126
Position Overview
Under general direction, this position will process a variety of functions in a clearinghouse setting; coordinates with agency staff to provide appropriate materials for events; serves as liaison between DNR and licensed vendors; maintains filing system and records for orders processed and distributed; coordinates printing schedules; maintains computerized database used to promote agency programs.
Job Responsibilities
1. Under general direction, processes a variety of office functions in a Clearinghouse setting.
- Responds to inquiries from representatives of governmental agencies, legislators, private businesses, agency personnel and the general public in regard to publications available from the publication stock room
- Possesses knowledge of agency programs and personnel to determine priority requests
- Processes inquiries for information and publications
- Selects materials from publications stock room and clearinghouse
- Collects and prepares materials for distribution
- Distributes State Park magazines according to orders received
- Works closely with the Bureau of Tourism for orders received
- Distributes paper to headquarters from other locations using a full pallet on a box truck
2. Coordinates with agency staff to provide appropriate materials for events:
- Identifies audiences and prepares appropriate materials and brochures
- Maintains inventory database of materials used for events and programs for documentation and future planning
- Conducts physical inventory of publications and restocks
- Works with agency personnel and Unit Manager in the selection of appropriate materials, publications, and agency documents to be used in the promotion of agency programs
- Suggests and prepares materials for agency personnel involved in conferences, seminars, and workshops
3. Serves as liaison between the department and licensed vendors:
- Plans, organizes, and arranges delivery and pick up of bulk distributions and materials to license vendors in a timely manner and most cost-efficient manner
- Operates vehicles not to exceed gvwr of 26,000 lbs requiring a Class C driver's license
4. Maintains filing system of all orders processed and distributed:
- Maintains and updates extensive inventory of approximately 600 Clearinghouse items, including copy paper, office supplies, envelopes, printed publications, and other various supplies
- Provides updated inventory to divisions for reprinting purposes
- Prepares an order for delivery from the off-site warehouse to keep items stocked for walk in customers
- Operates industrial paper shredder
5. Coordinates printing schedules with agency personnel to coincide with divisional schedules and departmental needs:
- Prepares material for bulk mailing to sports shows, vendors, state parks, businesses, and individuals throughout the state
- Inventories and verifies all deliveries of printed materials to the warehouse to ensure quantities delivered and printed materials are correct
6. Maintains computerized database used to promote agency programs:
- Accesses database for names and addresses of persons requesting information on the outdoors in Illinois to target this group when promoting various other programs of IDNR
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Requirements
- Requires knowledge, skill, and mental development equivalent to completion of four years high school
- Requires one-year experience in the keeping of stores and stores records
Preferred Qualifications
- Two (2) years of working knowledge of storeroom and warehouse methods, procedures, inventory record keeping and controls
- Two (2) years of experience in preparing stock records and reports
- Two (2) years of experience in performing arduous labor
Employment Conditions
All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position:
- Ability to pass background check
- Valid Class C License (non CDL, but CDL license will be accepted)
- Ability to travel as needed.
Agency Statement
Charged with preserving, protecting, and promoting wildlife, Illinois' natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites - and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available for certain positions.
The Office of Strategic Services (OSS) facilitates IDNR's significant economic impact through the sale of licenses and permits for hunting, fishing, boating, and snowmobiling activities generating millions of dollars in revenue annually for conservation efforts across Illinois, while advocating good conservation and preservation efforts through responsible recreation practices. OSS also has dedicated staff to host special sporting and educational events across the state to boost tourism and educational efforts that have not only an impact at a local level but on a national scale. The Office of Strategic Services provides oversight and support for a variety of special events held year-round. Some are fun and entertaining, while others are educational: state fairs, sport shows, living history reenactments, fishing fairs - the list goes on and on. There is a special event for nearly every age and interest, including great family activities. OSS provides fleet management and administrative services for IDNR properties in districts spread throughout the state of Illinois.
Work Hours: Mon. - Fri. 8AM - 4PM, 1/2 hr. lunch
Work Location: IL Dept. of Natural Resources, 505 10th St Pawnee, IL 62558-9160
Agency Contact:
Vicky Fowler
DNR Human Resources
Email: vicky.fowler@illinois.gov
Phone #: 217-785-5387
Job Family: Building, Fleet & Institutional Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
