In this role, you will function as administrative support for the reception desk and Executive Assistant for the Office of Clinical Research and provide comprehensive general administrative and clerical support for the CMO, Directors and Office of Clinical Research staff. As our assistant, you will maintain office materials and supplies and general equipment to ensure that the Office of Clinical Research functions in an efficient and organized manner. You will ensure CMO, directors and staff needs are anticipated, as well as provided for. You will also assist in coordinating meetings and arranging travel and office purchases as well as assist in special projects, as needed. Salary Range: $28.62-45.66 Hourly
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Bachelor’s Degree or 2 years of administrative experience in an office environment preferably in a health system setting. Ability to organize and prioritize work within assigned areas of responsibility to ensure deadlines are met. Math skills sufficient to add columns of figures, calculate percentages, and perform simple financial analyses. Word processing skills to prepare grant materials, memos, letters, and documents with speed and accuracy. Demonstrated English writing skills to produce original correspondence, reports, and other documents utilizing correct spelling, grammar, syntax, and punctuation. Ability to use and maintain a variety of office equipment including a computer, photocopiers, fax machines, LCD and overhead projectors, calculators, electric typewriters, LaserJet printers, etc. Working experience with Microsoft Office platforms. Demonstrated experience in coordinating meetings and seminars. Working knowledge of purchasing and travel policies and procedures. Skill in making travel arrangements including knowledge of travel modes, reservation techniques, car rental, hotel booking systems and time zone changes. Knowledge of UCLA procedures, policies and resources preferred Working knowledge of the Bruinbuy System Working knowledge of the Express System
